(Extracted from Annual Report 2021)
The Board and senior management recognise their responsibility to represent the interests of all shareholders and to maximise shareholder value. Communication with shareholders and accountability to shareholders is a high priority of the Company.
The methods used to communicate with shareholders include the following:
Shareholders may send their enquiries and concerns to the Board by post or email at email@example.com. The relevant contact details are set out in the Financial Calendar and Information for Investors section of this annual report.
The annual general meeting is an important forum to engage with shareholders. The most recent annual general meeting was held on 11th May 2021. The meeting was open to shareholders. The Directors who attended the meeting are shown in the table on page 92.
At the annual general meeting, separate resolutions were proposed for each issue and were voted on by poll. The procedures for conducting a poll were explained at the meeting prior to the polls being taken. The agenda items were:
Minutes of the meeting together with voting results are available on the Company's website.
The Company has a policy on the payment of dividends, which is set out in the section of this annual report headed Directors' Report.
Pursuant to Article 95 of the Company's Articles of Association, if a shareholder wishes to propose a person other than a retiring Director for election as a Director at a general meeting, he or she should deposit a written notice of nomination at the registered office of the Company within the 7-day period commencing on and including the day after the despatch of the notice of the meeting. The procedures for nominating candidates to stand for election as Directors at general meetings are set out in the Corporate Governance Section of the Company's website.
If they wish to propose a resolution relating to other matters to be considered at a general meeting, shareholders are requested to follow the requirements and procedures set out in the Corporate Governance Section of the Company's website.
Shareholder(s) representing at least 5% of the total voting rights of all members may request the Board to convene a general meeting. The objects of the meeting must be stated in the related requisition deposited at the Company's registered office. Detailed requirements and procedures are set out in the Corporate Governance Section of the Company's website.
Key shareholder dates for 2022 are set out in the section of this annual report headed Financial Calendar and Information for Investors and in the Financial Calendar on the Company's website.
No amendment has been made to the Company's Articles of Association during the year.
From information publicly available to the Company and within the knowledge of its Directors, at least 10.28% (being the minimum public float percentage which the Company is required to maintain) of the Company's total number of issued shares are held by the public. Details of substantial shareholders' and other interests are included in the section of this annual report headed Directors' Report.